A Document Management System is the use of software and systems to manage, store, track, and file electronic documents and images of paper-based information captured through scanning. It is a solution for many companies which allows them to manage and organise business-critical information in a simple, cloud-friendly way to drive business efficiencies on what can often be cumbersome administrative tasks.
This applies to every part of the business including the areas mentioned below.
Accounts Payable
Follow-Me-Print
Health & Safety
Human Resources
Mobility
Proof of delivery
The amount of documents running through every part of your business can be overwhelming. To add to that, every employee has a different way to store and file these documents which are exposed to security risks or lost if they depart.
Easy implementation of Docufy’s solution with streamlined workflows built in to automate the flow of important documents in a safe and secure way.
There are a number of benefits to a Document Management System including the following.
Central Repository
Whether it is a legal document on employment contract, our document management software you can store and search all business documents from one central location
Reduced Costs
In this digital age people are signing documents digitally with less reliance on physical storage rooms for documents and files. This can significantly reduce costs as there is less paper and storage requirements.
Increased Efficiency
Our software offers workflows to ensure efficient movement of documents to speed up business processes and enhance productivity.
Easy Information Access
Document management systems provide a central location for all files, documents, web links, and other rich media. This makes it extremely easy for team members, regardless of their location to access information from any device and any location.
Data Security
Features like document access control, document tracking, password protection, version control, real-time collaboration, real-time notifications ensure your data is backed up and protected from viruses.
Collaborative
The ease of sharing documents and multiple people being able to work on one document concurrently enhances collaboration and drives competitive advantage.
If all you need is to have your documents scanned, then our scanning service can manage all of your capture, scanning and indexing quickly and easily. Our document scanning and data entry service can also handle complex scanning and data capture for documents like invoices and legal documents in a range of formats suitable for import into Docpoint or your own system. We use a range of data capture processes to suit the application, including optical character recognition (OCR), barcodes, single data entry and double data entry.We can collect your documents or you can deliver them to us. We can guarantee privacy is maintained for all of your information.
We can also store the original paperwork for an agreed time then send it off for NAID triple A rated secure destruction. So you can be sure that nothing is lost or misplaced. We have document scanning services in Melbourne, Sydney, Brisbane and Perth.
We provide a simple 4 step process to assessing and implementing the best document solution for your specific requirements.
